Scenarios where Outlook Backup Software can be used are as follows:

• Due to abnormal termination of Outlook without saving any data: If your Outlook application terminates suddenly due to some power crash or due to logical corruption of Outlook such as software malfunction, changing default location of your PST file or while migrating from one system to other, PST file corruption may occur.

• Keep backup of your PST files: The size of the PST file is limited. If the data stored in it exceeds the size of the PST file, then there are chances of PST file getting corrupted. So you can keep a copy of your Outlook data in order to avoid losing them. But keeping backup of your PST files does not store the settings and the other attributes. So to keep complete backup of your Outlook items you can use Outlook Backup software.

• Scheduling Backup: Outlook 2007 does not have a special built-in backup capability to backup your important files. Instead, you need to backup the PST file manually, which is time consuming. Therefore, relevant backup tool is necessary to take quick and complete backup. Backup can be configured and scheduled on daily, weekly or monthly basis.

Remo Outlook Backup and Migrate software helps you to backup and restore all Outlook emails along with all the other attributes of Outlook. This software can backup Outlook 2010 emails, contacts and other data and along with it it also supports other versions of Outlook. This software is especially designed to create complete backup archive of all Outlook items. It can restore complete e-mail client when Outlook refuses to load. Powerful features of this software such as handy interface, strong security, splitting up of backup archive, internal scheduler and compatibility makes it a complete solution for all your Outlook PST backup requirements. This software also helps you to migrate Outlook 2007, 2003 and 2010 Outlook files and settings from older version to the newer versions.

Steps to Backup Outlook 2007 Emails are as follows,

Step 1: Download and install the demo version of Remo Outlook Backup and Migrate software. Start the application by double clicking the desktop shortcut. The main window is displayed as shown in Fig (1). Select “Backup” option from the main screen.

Figure 1: Main Screen

Step 2: If you have already created a backup profile then you can use the same backup profile or if you want to create new backup profile then select “Create New Backup Profile”. Select an Outlook items whose backup need to be taken and then click “Next” as shown in Fig (2).

Figure 2: Select Outlook items

Step 3: Select destination drive from the Backup Settings in order to save your backup files and then click on “Next” button. Now, a window appears to schedule backup. Backup can be scheduled on daily, weekly or monthly basis. Configure all the settings and click “Next” as shown in Fig (3).

Figure 3: Schedule backup

Step 4: When the Backup process is completed a confirmation message will be displayed. When you click on “OK” button, the backup summary will be displayed as shown in Fig (4).

Figure 4: Backup summary

Features of Outlook 2010 are as follows:

Ribbon: It is a user-friendly interface that is organised into groups on multiple tabs.

SharePoint Work Space: It is a new application introduced in Outlook 2010, which is also known as Groove. It enables users to work with SharePoint content offline then the contents can be synchronised back to SharePoint when the internet connection is available.

Many people store their essential business information in Outlook. Outlook 2010 store emails and all other Outlook data in single file called as PST (personal Storage Table) file. PST files are more prone to logical corruption. There are various scenarios in which emails may get deleted or lost due to human errors.

Some Scenarios of loss of Outlook data are:

Accidental deletion of emails: Emails may get deleted accidentally using Windows Explorer or Shift+Del keys. When they are deleted using Windows Explorer, they are moved to “Deleted Items Folder” from where you can restore the emails back and when emails are deleted using Shift+Del keys, then they are not moved to Recycle Bin” resulting in loss of emails.

Abruptly terminating Outlook:  Sometimes, you may abruptly terminate Outlook 2010. In such case, the PST file that is being accessed by Outlook may get corruptted. When this PST file gets corrupted, emails stored in PST file become inaccessible resulting in loss of emails.

Hence, backup is necessarry in order to avoid loss of important emails. Outlook 2010 does not have a special built-in backup capability to backup important data. Instead, you need to backup the PST file manually. You can backup PST file in two ways i.e. either you need to take straight forward file copy of the PST file from the file system or by using separate backup system like Windows Backup. Outlook 2010 supports PST file size limit of 50GB. Manually taking backup of lot of data may consume more time and while exporting PST file, some of the settings of Outlook may not be copied resulting in incomplete backup. Therefore, relevant backup tool is necessary to take quick and complete backup.

Remo Outlook Backup and Migrate software is used to backup and restore emails quickly. Along with emails, this software can also backup and restore all Outlook attributes like email folders, contacts, calendar items, tasks, notes, journal entries, rules, RSS feeds, settings, junk-email lists, email accounts and signatures. This software can also migrate Outlook data and settings from older version to a newer version of Outlook or from one Operating System to other Operating system like Windows XP to Windows 7. This software has a built-in scheduler, which helps to automatically backup Outlook data as per the scheduled time. This software supports Outlook 2000, Outlook 2002, Outlook 2003, Outlook 2007 and Outlook 2010.

Follow the below mentioned steps to start the backup task:

Step 1: Download and install Remo Outlook Backup and Migrate and then launch it either from the desktop or from the programs list. Select “Backup” option from the main screen as shown in Figure 1.

Figure 1: Main Screen

Step 2: If you want to create a new backup profile then select “Create New Backup Profile” radio button from the Manage Profile window or if you have already created a backup profile then you can use the same backup profile then click “Next” button. Select Outlook items whose backup need to be taken and then click “Next” button as shown in Figure 2.

Figure 2: Select Outlook items

Step 3: Select destination drive from the Backup Settings option to save your backup then click “Next” button. Now, a window appears to schedule backup. Backup can be scheduled on daily, weekly or monthly basis. Configure all the settings and then select “Next” button as shown in Figure 3.

Figure 3: Schedule backup

Step 4: A confirmation message will be displayed after completing the Backup process. Once you click on “OK“button then the backup summary will be displayed as shown in Figure 4.

Figure 4: Backup summary

In Microsoft Outlook, emails are saved in a Personal Folder File with a .pst extension which does not include in your normal backup operation.

“Restore” option comes into rescue when there is an unexpected disaster to your e-mail settings. In other words, this option acts as time machine to take you back to your previous Microsoft Outlook state. Disastrous situations are reversed after restoration, thus ensuring complete security of e-mails for Microsoft Outlook E-mail client.

Using Restore option you will be able to restore your Microsoft Outlook using previously created backup file created with Remo Outlook Backup & Migrate.

With the Restore option you can:

• Perform customized restoration to an existing Outlook profile.
• Restore your Outlook to a previous state using restore points.
• Password protected restoration

Its neatly crafted, simple to use interface accompanied with intuitive descriptions makes Remo Outlook Backup & Migrate software a complete solution for all your outlook backup needs.

How to Restore?

If you have upgraded either the Operating System or Outlook, then you must use “Migrate” option to perform restoration. “Restore” option will work on the same Operating System with same version of Outlook.

Following these simple steps can help you to restore RSS Feeds, contacts and other important account settings:

Step 1: After installing Remo Outlook Backup & Migrate, double click the application icon from the desktop or from Programs option in Start menu.

START –> PROGRAMS –> Remo Outlook Backup & Migrate.EXE.

Run Remo Outlook Backup & Migrate utility, click on “Restore” button to proceed further as shown in Figure a.

Figure a: Main Window

Step 2: As you click on Restore, you get a window to choose the restore options as shown in Figure b.

Figure b: Restore options

In this Window you can select previously created backup file to restore Outlook. Enable “Restore using a backup profile” button and then select the backup file from the “Select backup profile list”, automatically the latest restoration point will be displayed in select a restore point from the drop down list.

OR

Else, enable “Restore from a backup file” option and then browse the backup file directly to restore.

Enter the password in the security check box (if you secured backup file earlier with a password) and then click on “Next” button to proceed.

Step 3: In the next option i.e., “Select items for restore” you can select/deselect the necessary items to restore from backup file. All the required items, which you would like to restore, are listed as shown in figure c.

Figure c: Select items for restore

From the list, select/deselect the necessary items to restore and click on “Next” button to initiate restoration process.

Step 4: Once the restoration process is over, restoration summary is displayed as shown in Figure d.

Figure d: Summary

You are excited about the new laptop you have purchased and now you are asking, “Is there an easy way to migrate Outlook 2007 from my old desktop to the new laptop?” This article answers your question.

An Overview of Migrating Outlook 2007 from Old desktop to new laptop
Use of more and more email clients has led to frequent change of email client preference among the users and the need of transferring Outlook from one PC to another has made email migration a very common thing.

Migration of Outlook is extremely easy with Remo Outlook Backup & Migrate!

Remo Outlook Backup & Migrate software is an advanced utility used to take a complete backup of Outlook profiles and also performs complete migration of your Outlook data and Outlook settings from your old desktop to new laptop or computer.

With the help of Remo Outlook Backup & Migrate Software, you can migrate Outlook / duplicate the entire Outlook e-mail client.

Steps for Migrating Outlook from one system to another

Step 1: Install the software on the PC or Windows account where you would like to migrate previously backed up Outlook profile. Launch the application and click on “Migrate” option available on application main window as shown in Figure a.

Figure a: Application Main Window

Step 2: You will see Migration option window where you need to select further options, In the Window shown in Figure b click on Browse button to “select a backup file”, which you need to migrate. Finally, enter the password in the security check box (if you secured backup file earlier with a password) and then click on “Next” button to proceed.

Figure b: Select a backup file

Step 3: Once the Migration process is over you would be able to view process summary. The summary will be displayed in a window as shown in Figure c.

Figure c: Summary

This concludes the whole migration process. The migration process may not work if you are trying to migrate from a newer version of Outlook to an older version (E.g. Migrating Outlook 2007 to Outlook 2003).

The features provided by Outlook range from basic ones like multiple profiles and multiple e-mail accounts, to advanced ones like Signatures, Templates, stationery, and many more. The more the features, the more the amount of data that has to be saved. Hence, Outlook requires more than just a single file to run the show. The pst file that you see in your PC forms a small part of the long list of files that Outlook uses to save data.

What does a pst file contain?

pst, or personal storage folder, carries details regarding all your e-mails contained in the various folders (i.e. inbox, outbox, deleted items, sent items etc.). It also contains data about your contacts and calendar. It does not however contain details regarding the various Signatures, Templates and stationery in use. Hence, merely saving a copy of the pst file, does not backup all your Outlook data. On restoring Outlook, you might get back your e-mails, but not your additional settings (i.e. Signatures, Templates, Stationery etc.).

What’s the solution?

To get a complete backup, all the folders and files linked to your Outlook need to be recovered. This is made possible by the use of REMO Outlook Backup & Migrate software. It lets you take a complete backup of all your outlook data, including your Signatures, Templates, Stationery, RSS Feeds, Outlook today settings, etc., and in addition to this, it also lets you migrate all the data with ease. Try it now!

REMO Outlook Backup & Migrate software has an internal scheduling option that lets you take backup on regular intervals, to ensure that you always have the latest backup available in the event of data loss. It lets you select the desired Outlook items, whose backup needs to be taken. The software lets you compress or even split your backup data, depending on the space constraint. The multiple profiles feature, lets you manage your backup in an organized manner.

You can use the steps given in the subsequent pages to take complete backup, of your Outlook data.

Taking Backup using REMO Outlook Backup & Migrate

REMO Outlook Backup & Migrate software provides two ways of taking backup of all your Outlook data. You can take backup of the data, using the Backup, or the Smart Backup option.

The Smart Backup option lets you take backup of your Outlook data, without you having to specify the destination drive, for saving the data. It has an inbuilt destination path specified, onto which it saves the data.

The Backup option lets you customize your backup process. It lets you choose the destination drive, onto which you wish to save the data.

Using Smart Backup

The REMO Outlook Backup & Migrate software provides a one click Smart Backup option, to create a backup of your entire Outlook data, at the click of a button. Backup includes, all profiles, e-mail account settings, personal storage files, contacts, journals, rules and alerts, signatures, templates and almost all other important Outlook items.

“Smart Steps”

Step 1: Once REMO Outlook Backup & Migrate software is installed, launch the software either by double clicking the desktop icon, or selecting the icon from the Programs list in the Start menu.

When you run the REMO Outlook Backup & Migrate software, the main window is displayed, as shown in Figure a. Click on the Smart Backup button.

Figure a: Main Window

 
Step 2: Once you click the Smart Backup button, the software displays the estimated backup file size, and the path of the destination drive, into which it is saving the data, as shown in Figure b. Verify the required size and backup file path, and click on the OK button, to proceed to the next step.

Figure b: Progress Notification

Note: Ensure that there is enough free space in destination drive, to store the backup files, before initiating Smart Backup process. The default path where your Smart Backup file is stored is, C:\Users\\Documents\Smart E-mail Backup.

Step 3: Once the Smart Backup process is complete, a confirmation message is displayed. On clicking the OK button, a Backup summary is displayed as shown in Figure c.

Figure c: Backup Summary

Note: The default path i.e. C:\Users\\Documents\Smart E-mail Backup, can be changed using the Settings option in the Main window.

Using Backup

The Backup option lets you customize your Outlook Backup, and hence involves more manual intervention, than Smart Backup.

Step by Step Backup

Step 1: Once REMO Outlook Backup & Migrate software is installed, launch the software either by double clicking the desktop icon, or selecting the icon from the Programs list in the Start menu.

When you run the REMO Outlook Backup & Migrate software, the main window is displayed, as shown in Figure d. Click on the Backup button.

Figure d: Main Window

Step 2: Once you click the Backup button, the software opens the Create/Manage Profile window, as shown in Figure e. You can either select a previously existing profile, by selecting the Use an existing backup profile option, or, select the Create a new backup profile option to create a new profile for saving the backup data. After selecting the profile, click on the Next button

Note: By default, the value in the Create a new backup profile field is given as SEB_Profile1. This value can be edited at your convenience.

Figure e: Create/Manage Profile window

Step 3: Clicking the Next button takes you to the Select Outlook items window. Here, you can select the items, whose backup has to be taken, by clicking on the checkbox, as shown in Figure f. After selecting the items, click on the Next button to proceed to the next step.

Figure f: Select Outlook items

 
Step 4: The next window that pops up is the Backup settings window as shown in Figure g. You can select from the various options provided on this window.

Destination location – It lets you specify the complete path of the local drive, onto which, the data is to be saved. It also gives you an option to take backup of the data onto a CD/DVD.

Compression – The software lets you take backup of the data in a compressed form. It also lets you choose the compression ratio ranging from low to high.

Security – You can make your backup files more secure, by assigning it a password.

Splitting options – This option lets you split your backup file into smaller segments.

After you fill all the data on this window, click on the Next button, to proceed to the next step.

Figure g: Backup settings

 
Step 5: Clicking the Next button, takes you to the Backup scheduler window as shown in Figure h. This window lets you schedule backup on a daily, weekly, or monthly basis. It lets you specify the Start time, Start date and End date.

It also provides space, for entering your windows login account information, to schedule the backup task. After filling all the details on this window, click on the Next button, to proceed to the next step.

Figure h: Schedule backup

 
Step 6: On clicking the Next button, the software displays the estimated backup file size, and the path of the destination drive, into which it is saving the data, as shown in Figure i. Verify the required size and backup file path, and click on the OK button, to proceed to the next step.

Figure i: Progress Notification

 
Step 7: Once the Backup process is complete, a confirmation message is displayed. On clicking the OK button, a Backup summary is displayed, as shown in Figure j.

Figure j: Backup summary