Scenarios where Outlook Backup Software can be used are as follows:

• Due to abnormal termination of Outlook without saving any data: If your Outlook application terminates suddenly due to some power crash or due to logical corruption of Outlook such as software malfunction, changing the default location of your PST file or while migrating from one system to another, leads to loss of Outlooks files and settings.

• If the size of the PST file exceeds: The size of the PST file is limited. If the data stored in it exceeds the size of the PST file, then there are chances of PST file getting deleted. So you can keep a copy of your important files in order to avoid the loss of those files. But keeping a backup of your important files does not store the settings and the other attributes. So to keep a complete backup of your Outlook items you can use Outlook Backup software.

•  Scheduling Backup: MS Outlook does not have a special built-in backup capability to backup your important files. Instead, you need to backup the PST file manually, which is time consuming. Therefore, the relevant backup tool is necessary to take quick and complete backup. Backup can be configured and scheduled on a daily, weekly or monthly basis.

Outlook Backup software helps you to backup and restore all Outlook emails along with all the other attributes of Outlook. It can be used to repair and restore your emails, contacts, calendars, events, task, calendar, settings etc., from PST files created on various versions of Outlook such as 2000, 2003, 2007 and 2010. This software is especially designed to create a complete backup archive of all Outlook items. It can restore complete e-mail client when Outlook refuses to load and can backup Outlook profile settings as well. Powerful features of this software such as handy interface, strong security, splitting up of the backup archive, internal scheduler and compatibility makes it a complete solution for all your Outlook PST backup requirements. This utility facilitates you to split and save the backup archives to match the storage capacity of destination folder. You can download the free trail version of this application and evaluate the recovery results. If satisfied with the demo results you can buy the full version of the software. Later, you can activate the software and then load previously saved Outlook files. You can compress your recovered Outlook files to save your disk space or you can also save recovered data to CD/DVD or any accessible storage drives.

Steps to Backup Outlook data to External Hard Drive :

Step 1: After installing Outlook Backup software, double click the application icon from the desktop or from Programs option in Start menu. Run the utility and click on “Restore” button to proceed further as shown in Figure 1.

Figure 1: Main Screen

Step 2: When you click on Restore, you get a window to choose the restore options as shown in Figure 2. Select previously created backup file to restore Outlook. Enable “Restore using a backup profile” button and then select the backup file from the “Select backup profile list”, automatically the latest restore point will be displayed in select a restore point from the drop down list.

Figure 2: Restore options

OR

Else, enable “Restore from a backup file” option and then browse the backup file directly to restore.

Enter the password in the security check box (if you secured backup file earlier with a password) and then click on “Next” button to proceed.

Step 3: In the next screen “Select items for restore” you can select the necessary files to restore from backup. All the required items, which you would like to restore, are listed as shown in figure 3 and click on “Next” button to initiate restoration process.

Figure 3: Select File to Restore

Step 4: Once the restoration process is over, restoration summary is displayed as shown in Figure 4.

Figure 4: Summary

Here are the chief few reasons which lead to Outlook file corruption:

• When .pst file reaches or exceeds its size i.e. 2GB or more
• Files may corrupt or delete due to third party applications like antivirus
• Relocation of the dbx .file or folder of the user
• Deleting a .pst file accidentally
• MS Outlook Express Crashes due to power surge may lead to corrupt or deletion of a .pst file

In all the above situations .pst file or file folder may get corrupt or delete which may lead to data loss. It is possible to backup outlook profile settings using good DBX File Recovery tool.

If you come across any of the above conditions and face the data loss problem, make use of the third party applications for your Email Recovery along with all the settings of your email account. There are plenty of applications available to repair and recover your .pst file or .pst file folder. These applications are safe to use because they are non-destructive read-only software which does not harm your original .pst file. Instead they read the content of the .pst file and create another copy. These newly created files are in .eml file format which you can later easily import back to your MS Outlook Express with all the settings and emails. These applications recover emails along with the header which helps a lot for identification. No need to worry if you don’t know the destination of the .pst file in your system, these applications has got a search option using which you can easily identify and recover the .pst file. One such application is Recover Outlook Express (DBX). It recovers all Outlook profiles along with settings which are personally configured for Outlook Express email account. In this way you can recover and repair your .pst file or file folder even after it is corrupted or deleted without losing the data. You can get back all your emails along with the settings.

Steps to restore Microsoft Outlook profile settings:

Step 1: After installing Outlook Backup & Migrate software, double click the application icon from the desktop or from Programs option in Start menu. Run the utility and click on “Restore” button to proceed further as shown in Figure  1.

Figure 1: Main Screen

Step 2: When you click on Restore, you get a window to choose the restore options as shown in Figure 2. Select previously created backup file to restore Outlook. Enable “Restore using a backup profile” button and then select the backup file from the “Select backup profile list”, automatically the latest restore point will be displayed in select a restore point from the drop down list.

Figure 2: Restore options

OR

Else, enable “Restore from a backup file” option and then browse the backup file directly to restore.

Enter the password in the security check box (if you secured backup file earlier with a password) and then click on “Next” button to proceed.

Step 3: In the next screen  “Select items for restore” you can select the necessary files to restore from backup. All the required items, which you would like to restore, are listed as shown in figure 3 and click on “Next” button to initiate restoration process.

Figure 3: Select File to Restore

Step 4: Once the restoration process is over, restoration summary is displayed as shown in Figure 4.

Figure 4: Summary

In Microsoft Outlook, emails are saved in a Personal Folder File with a .pst extension which does not include in your normal backup operation.

“Restore” option comes into rescue when there is an unexpected disaster to your e-mail settings. In other words, this option acts as time machine to take you back to your previous Microsoft Outlook state. Disastrous situations are reversed after restoration, thus ensuring complete security of e-mails for Microsoft Outlook E-mail client.

Using Restore option you will be able to restore your Microsoft Outlook using previously created backup file created with Outlook Backup & Migrate Tool.

With the Restore option you can:

• Perform customized restoration to an existing Outlook profile.
• Restore your Outlook to a previous state using restore points.
• Password protected restoration

Its neatly crafted, simple to use interface accompanied with intuitive descriptions makes Outlook Backup & Migrate software a complete solution for all your outlook backup needs.

How to Restore?

If you have upgraded either the Operating System or Outlook, then you must use “Migrate” option to perform restoration. “Restore” option will work on the same Operating System with same version of Outlook.

Following these simple steps can help you to restore RSS Feeds, contacts and other important account settings:

Step 1: After installing Outlook Backup & Migrate software, double click the application icon from the desktop or from Programs option in Start menu.

START –> PROGRAMS –> Outlook Backup & Migrate.EXE.

Run Outlook Backup & Migrate utility, click on “Restore” button to proceed further as shown in Figure a.

Figure a: Main Window

Step 2: As you click on Restore, you get a window to choose the restore options as shown in Figure b.

Figure b: Restore options

In this Window you can select previously created backup file to restore Outlook. Enable “Restore using a backup profile” button and then select the backup file from the “Select backup profile list”, automatically the latest restoration point will be displayed in select a restore point from the drop down list.

OR

Else, enable “Restore from a backup file” option and then browse the backup file directly to restore.

Enter the password in the security check box (if you secured backup file earlier with a password) and then click on “Next” button to proceed.

Step 3: In the next option i.e., “Select items for restore” you can select/deselect the necessary items to restore from backup file. All the required items, which you would like to restore, are listed as shown in figure c.

Figure c: Select items for restore

From the list, select/deselect the necessary items to restore and click on “Next” button to initiate restoration process.

Step 4: Once the restoration process is over, restoration summary is displayed as shown in Figure d.

Figure d: Summary

You are excited about the new laptop you have purchased and now you are asking, “Is there an easy way to migrate Outlook 2007 from my old desktop to the new laptop?” This article answers your question.

An Overview of Migrating Outlook 2007 from Old desktop to new laptop
Use of more and more email clients has led to frequent change of email client preference among the users and the need of transferring Outlook from one PC to another has made email migration a very common thing.

Migration of Outlook is extremely easy with Outlook Backup & Migrate Tool!

Outlook Backup & Migrate software is an advanced utility used to take a complete backup of Outlook profiles and also performs complete migration of your Outlook data and Outlook settings from your old desktop to new laptop or computer.

With the help of this Outlook Backup & Migrate Software, you can migrate Outlook / duplicate the entire Outlook e-mail client.

Steps for Migrating Outlook from one system to another

Step 1: Install the software on the PC or Windows account where you would like to migrate previously backed up Outlook profile. Launch the application and click on “Migrate” option available on application main window as shown in Figure a.

Figure a: Application Main Window

Step 2: You will see Migration option window where you need to select further options, In the Window shown in Figure b click on Browse button to “select a backup file”, which you need to migrate. Finally, enter the password in the security check box (if you secured backup file earlier with a password) and then click on “Next” button to proceed.

Figure b: Select a backup file

Step 3: Once the Migration process is over you would be able to view process summary. The summary will be displayed in a window as shown in Figure c.

Figure c: Summary

This concludes the whole migration process. The migration process may not work if you are trying to migrate from a newer version of Outlook to an older version (E.g. Migrating Outlook 2007 to Outlook 2003).

The features provided by Outlook range from basic ones like multiple profiles and multiple e-mail accounts, to advanced ones like Signatures, Templates, stationery, and many more. The more the features, the more the amount of data that has to be saved. Hence, Outlook requires more than just a single file to run the show. The pst file that you see in your PC forms a small part of the long list of files that Outlook uses to save data.

What does a pst file contain?

pst, or personal storage folder, carries details regarding all your e-mails contained in the various folders (i.e. inbox, outbox, deleted items, sent items etc.). It also contains data about your contacts and calendar. It does not however contain details regarding the various Signatures, Templates and stationery in use. Hence, merely saving a copy of the pst file, does not backup all your Outlook data. On restoring Outlook, you might get back your e-mails, but not your additional settings (i.e. Signatures, Templates, Stationery etc.).

What’s the solution?

To get a complete backup, all the folders and files linked to your Outlook need to be recovered. This is made possible by the use of  Outlook Backup & Migrate software. It lets you take a complete backup of all your outlook data, including your Signatures, Templates, Stationery, RSS Feeds, Outlook today settings, etc., and in addition to this, it also lets you migrate all the data with ease. Try it now!

This Outlook Backup & Migrate software has an internal scheduling option that lets you take backup on regular intervals, to ensure that you always have the latest backup available in the event of data loss. It lets you select the desired Outlook items, whose backup needs to be taken. The software lets you compress or even split your backup data, depending on the space constraint. The multiple profiles feature, lets you manage your backup in an organized manner.

You can use the steps given in the subsequent pages to take complete backup, of your Outlook data.

Taking Backup using Outlook Backup & Migrate Utility

Outlook Backup & Migrate software provides two ways of taking backup of all your Outlook data. You can take backup of the data, using the Backup, or the Smart Backup option.

The Smart Backup option lets you take backup of your Outlook data, without you having to specify the destination drive, for saving the data. It has an inbuilt destination path specified, onto which it saves the data.

The Backup option lets you customize your backup process. It lets you choose the destination drive, onto which you wish to save the data.

Using Smart Backup

Outlook Backup & Migrate software provides a one click Smart Backup option, to create a backup of your entire Outlook data, at the click of a button. Backup includes, all profiles, e-mail account settings, personal storage files, contacts, journals, rules and alerts, signatures, templates and almost all other important Outlook items.

“Smart Steps”

Step 1: Once Outlook Backup & Migrate software is installed, launch the software either by double clicking the desktop icon, or selecting the icon from the Programs list in the Start menu.

When you run the  software, the main window is displayed, as shown in Figure a. Click on the Smart Backup button.

Figure a: Main Window

Step 2: Once you click the Smart Backup button, the software displays the estimated backup file size, and the path of the destination drive, into which it is saving the data, as shown in Figure b. Verify the required size and backup file path, and click on the OK button, to proceed to the next step.

Figure b: Progress Notification

Note: Ensure that there is enough free space in destination drive, to store the backup files, before initiating Smart Backup process. The default path where your Smart Backup file is stored is, C:\Users\\Documents\Smart E-mail Backup.

Step 3: Once the Smart Backup process is complete, a confirmation message is displayed. On clicking the OK button, a Backup summary is displayed as shown in Figure c.

Figure c: Backup Summary

Note: The default path i.e. C:\Users\\Documents\Smart E-mail Backup, can be changed using the Settings option in the Main window.

Using Backup

The Backup option lets you customize your Outlook Backup, and hence involves more manual intervention, than Smart Backup.

Step by Step Backup

Step 1: Once Outlook Backup & Migrate software is installed, launch the software either by double clicking the desktop icon, or selecting the icon from the Programs list in the Start menu.

When you run the Outlook Backup & Migrate software, the main window is displayed, as shown in Figure d. Click on the Backup button.

Figure d: Main Window

Step 2: Once you click the Backup button, the software opens the Create/Manage Profile window, as shown in Figure e. You can either select a previously existing profile, by selecting the Use an existing backup profile option, or, select the Create a new backup profile option to create a new profile for saving the backup data. After selecting the profile, click on the Next button

Note: By default, the value in the Create a new backup profile field is given as SEB_Profile1. This value can be edited at your convenience.

Figure e: Create/Manage Profile window

Step 3: Clicking the Next button takes you to the Select Outlook items window. Here, you can select the items, whose backup has to be taken, by clicking on the checkbox, as shown in Figure f. After selecting the items, click on the Next button to proceed to the next step.

Figure f: Select Outlook items

Step 4: The next window that pops up is the Backup settings window as shown in Figure g. You can select from the various options provided on this window.

Destination location – It lets you specify the complete path of the local drive, onto which, the data is to be saved. It also gives you an option to take backup of the data onto a CD/DVD.

Compression – The software lets you take backup of the data in a compressed form. It also lets you choose the compression ratio ranging from low to high.

Security – You can make your backup files more secure, by assigning it a password.

Splitting options – This option lets you split your backup file into smaller segments.

After you fill all the data on this window, click on the Next button, to proceed to the next step.

Figure g: Backup settings

Step 5: Clicking the Next button, takes you to the Backup scheduler window as shown in Figure h. This window lets you schedule backup on a daily, weekly, or monthly basis. It lets you specify the Start time, Start date and End date.

It also provides space, for entering your windows login account information, to schedule the backup task. After filling all the details on this window, click on the Next button, to proceed to the next step.

Figure h: Schedule backup

Step 6: On clicking the Next button, the software displays the estimated backup file size, and the path of the destination drive, into which it is saving the data, as shown in Figure i. Verify the required size and backup file path, and click on the OK button, to proceed to the next step.

Figure i: Progress Notification

Step 7: Once the Backup process is complete, a confirmation message is displayed. On clicking the OK button, a Backup summary is displayed, as shown in Figure j.

Figure j: Backup summary